Volunteer at Hal-Con
Hal-Con is purely run by volunteer power, and without our fantastic volunteers each year we simply would not be able to have such an amazing event. We thank you for your interest to help keep Atlantic Canada’s biggest sci-fi and gaming con going. This year we will be notifying applicants as we slot them into roles. We reserve the right to turn away applicants we feel do not suit a role, or because we have filled all of our volunteer needs.
Important dates for 2017:
Applications go online: April 03, 2017
Application responses: By April 30, 2017 for those who apply early
Applications close: Late July, 2017 or earlier for filled positions
Training dates: (Fri) August 18th, (Fri) August 25th, (Sat) August 26th, (Fri) September 15th
Technical skills and experience required! You will be backstage, assist with the technical companies’ set-up and strike as necessary. You will need to problem solve issues with technical gear, and work fast, efficiently, quietly, with decorum and respect. You must take direction and also be able to work independently. Please note, to apply for this position email our Technical Director Marion, email@example.com
Panel Room Technicians
You will be responsible for a panel room. You will help with set-up and tear-down of the panels, and assist the audience in entering and exiting the space. Basic knowledge of Windows is an asset as well as the ability to freeze time. You will also keep track of attendance, timing, issues, and audience response. This position will be chosen from people who apply as Area Monitors.
Volunteer Room Monitor
These are the people who keep us organized. They ensure the Runners aren’t confused and keep the volunteer sanctuary tidy and safe.
At Info Desk, you are responsible for directing all attendees to where they need to go. People will come to you if they are lost, need more information, or want someone to chat with. Put a smile on, enjoy the costumes and have fun!
Bring a smile and a friendly attitude because you will be the first person everyone sees when they enter Hal-Con. Since you’ll be taking everyone’s money, thinking fast on your feet and knowing how to use a calculator are important skills to have. An admirable ability to handle the throngs of people impatiently waiting in line will also be helpful in this role. Bonus: You get a chair to sit on.
Sell, sell, sell! You will be tasked with the ever-important duty of selling Hal-Con’s merchandise such as shirts, mugs, and more.
These individuals will be responsible for checking in our media correspondents, confirming interviews and assisting our Press Team. To apply for this position email Joni, our Director of Communications firstname.lastname@example.org
Social Media Street Team
These creatures will be on the floor tweeting, Instagramming, Facebooking, and sharing photos and their excitement about Hal-Con. To apply for this position email Joni, our Director of Communications email@example.com
Hand selected by our Guest Coordinator, PA’s sell their souls to be the slaves of their assigned guest, and love every minute of it. You’ll work hand in hand with an assigned guest and have the privilege of fetching their coffee order and ensuring they have everything they need to have a good time at Hal-Con. This is a 24-hour commitment for up to four days. All applicants must be at least 19 to apply.
It’s the PA Runner’s job to assist the PA’s in ensuring the comfort of the guests. They do a little bit of everything: run errands, perform line control, sell tickets for autographs/photographs, answer questions, etc. This is a limited position, and is subject to additional screening. Wearing comfortable shoes is key.
Can you drive a large vehicle with grace and honour? Drivers will be asked to drive around the city during the con to pick up things like coffee and get people to where they need to go. You cannot apply to be a driver. Drivers will be touched by the hand of fate. Should you be so lucky to feel the tap, it will be a great day indeed.
Being a Runner means being available. You are a general resource for the staff and other volunteers. You can expect to lift and transport things, and usher con participants to and fro in order to keep passageways clear. Since you will need to move around and be available to everyone, you will also get to interact both volunteers and con-goers. (Lots of new friend potential!) Comfortable shoes required.
Like the ever-vigilant robot sentry keeping watch over an evil scientist’s lair, Hal-Con Area Monitors remain alert and aware at their assigned post throughout their shifts. Often they play the role of an NPC answering simple questions like where is the nearest inn—er, bathroom. Area Monitors help the other Hal-Con volunteers and often are called on to weave some crowd control spells to keep the masses flowing in our cosplay-friendly environment. They are the proud guardians of the hallowed Hal-Con halls. Ideal candidates for this role are friendly, helpful, keen of eye, capable of providing customer service, and able to cast Level 5 mind control spells.
Gaming Info Desk
The brains of the operation in the Gaming Kingdom of Hal-Con, the fountain of infinite knowledge is where these volunteers reside. Check with them before putting your Portable Hole inside of your Bag of Holding.
RPG Game Masters
The main attraction! Whether it’s crawling through creepy dungeons with crazy companions or shooting aliens in on a strange new planet, these folks have all the fun. Jerks.
Board Game Demonstrators
Show off your favorite board game by teaching people who are new to it how to play. This position offers hours and hours of preaching the rules (and fun!).
Video Game Monitor
These people keep it fair and square for everyone involved in the Video Gaming section. You will also have to be vigilant and guard the systems and televisions from the wrath of an upset gamer.
Explain in full detail the best way to become a Tetris master, or teach a class on how to be the greatest Dungeon Master around. Share your expertise with the world!
Of course, there are rules that come with volunteering. This is a quick summary. Once you become a Hal-Con Volunteer, we will discuss these in greater detail with you.
- No arriving to your shift hungover/drunk, or drinking on your shift (excluding exceptions made for the Soiree.) This also applies to recreational drug use.
- No harassing guests, attendees, or other volunteers in any way shape or form.
- No stealing.
- No abusing volunteer privileges (sneaking friends in, going into areas you are not permitted, using your volunteer status to network with, or show your work to guests for personal gain)
- Your volunteer T-shirt must remain uncovered at all times when you are on duty. No face-obscuring masks either please!
- Make sure you know who your team lead is so you are able to ask questions and get help when you need to.
- When off-duty, volunteer T-shirt must be removed or covered. If you line up for an autograph or photograph with your T-shirt clearly displayed, you will be removed from the line and sent to change.
It takes thousands of volunteer hours during the year to pull off the event. It takes over 350 people to run the event during the nerdiest weekend in Halifax. Be part of the fun and get to check out behind the scenes!
We have separated our applications into three major categories: Gaming, General, and Personal Assistants. Applicants will be notified in batches as to their approval. These batches are expected to be at the end of May, early July and the end of September. Please keep in mind that we are all volunteers who have day jobs, so we are unable to respond to each application immediately.
Once accepted as a volunteer, volunteers are expected to attend at least one general training session, unless they are unable to due to work or illness. If such circumstances arise we ask that you get in contact with us so that we can provide you with the appropriate materials needed. Volunteers must also attend one of the walkthroughs of the convention centre that occur prior to the event itself, generally the day before. Some areas of volunteering may also be subjected to interviews or criminal record checks before they are accepted completely.
We ask that our volunteers commit to 12 volunteer hours in total. In exchange, our volunteers full will be given free weekend passes for their time and dedication to the convention. Please also note that you will be expected to perform the duties of whichever role you are assigned. If there is something you are uncomfortable with, please make us aware ahead of time so we can make alternative arrangements. Otherwise, by applying you agree that you understand that the assigned duties of your role are a requirement of volunteering.
Non-compliance to the rules stated here and later covered in-depth via training or documents sent through email will result in removal of volunteer status, at which point the T-shirt and weekend pass received for volunteering are confiscated. Anyone removed from volunteering is also subject to being added to the volunteer blacklist without notice. We reserve the right to accept or reject volunteers as we see fit.
Before filling out your application, please take a moment to look over our Volunteering at Hal-Con 101.
Choose Your Destiny
Please complete only one application. Once you hear back whether or not you are successful in your first application, you can then apply for another position.
On the General Application there is a spot called “Special Position” —please ignore this for now— some individuals will be directed to select this after interviews with the Photography, Backstage Tech or Press teams.
Choose a form below:
General Volunteer Application Form (Open in Spring 2017)
Personal Assistant Application Form (Open in Spring 2017)
Gaming Volunteer Application Form (Open in Spring 2017)