Hal-Con is purely run by volunteer power, and without our fantastic volunteers each year we simply would not be able to have such an amazing event. We thank you for your interest in helping keep it going. This year we will be notifying applicants as we slot them in to roles. We also reserve the right to turn away applicants we feel do not suit a role, or because we have filled all of our volunteer needs.
To give you an idea of what you’re getting yourself into, below is a list of descriptions of the volunteer positions.
Runner/Gopher – These folks are the backbone of the Con. They spend their shifts running from room to room, delivering water bottles, finding that random mysterious box that no one else can locate, and just being helpful in general. Wearing comfortable shoes is key to this position.
Area Monitor – Area Monitors are essentially the dispatch for Runners and Security in a particular room. They help transition the room as needed and make sure everything within runs smoothly.
Volunteer Room Supervisor – The people who keep us organized. They ensure the runners aren’t confused and running like headless chickens, as well as keeping the volunteer sanctuary safe and tidy.
Info Desk – The seat of knowledge. The handler of inquiries. This is the kind of role for people who like to sit at a desk and make gestures towards doors, and point out the obvious in the Convention Guide.
Security – Our vigilant watch, while still answering questions to our plethora of guests and attendees they keep an eye on con goers, check bracelets, roam the floors, maintain our comm centre and control the flow of radios. They are the eyes and ears of the con, keeping us up-to-date on the current state of things.
Guest PA’s – Hand selected by our Guest Coordinator, PA’s sell their souls to be the slaves of their assigned guest, and love every minute of it. You’ll work hand in hand with an assigned guest and have the privilege of fetching their coffee order.
PA Runner/Gopher – These folks are as important as the runners except that you can add the words “for the guests” to every piece of description to the entry above. This is a limited position however, and is subject to additional screening. Wearing comfortable shoes, for the guests, is key to this position.
Drivers – The secret society within Hal-Con. Not listed on our volunteer applications, as only the best of the best (Can you drive a large vehicle with grace and honour?) are qualified for this job. They are hand picked from those who apply for various positions. Those interested are also welcome to submit themselves to a test of courage and loyalty in an attempt to join the Secret Drivers of Hal-Con Society.
Registration Desk – The front line of Hal-Con. This team is the first thing everyone see’s so bringing a smile and a friendly attitude keeps everyone happy. Since you’ll be taking everyone’s money, thinking fast on your feet and knowing the inside and out of using a calculator are important skills to have. An admirable ability to handle the piles of people impatiently waiting in line will also be helpful in this role. We also get chairs!
Applying for registration also signs you up for the possibility of the following positions.
- Merch Booth – Sell sell sell! The ever important duty of selling Hal-Con’s merchandise such as shirts, mugs, and more.
- Auto/Photo — Everyone wants to meet see the guests. But before they do, they have to go through you! You’ll handle autograph/photo op money, so knowing how to use a calculator (or mental math) is an obvious asset.
Gaming Info Desk – The brains of the operation in the Gaming Kingdom of Hal-Con. The fountain of infinite knowledge is where these volunteers reside. Check with them before putting your Portable Hole inside of your Bag of Holding.
RPG Game Masters – The main attraction. Whether it be crawling through creepy dungeons with crazy companions or shooting aliens in on a strange new planet, these folks have all the fun. Jerks.
Board Game Demonstrators – Show off your favorite board game by teaching people who are new to it how to play. Hours and hours of preaching the rules!
Video Game Monitor – Keep it fair and square for everyone involved in the Video Gaming section. Guard the systems and televisions from the wrath of an upset gamer.
Gaming Seminars – Explain in full detail the best way to become a Tetris master, or teach a class on how to be the greatest Dungeon Master around. Share your expertise with the world.
Of course there are rules that come with volunteering. Here’s a quick summary. Once you become a Hal-Con Volunteer, a more detailed Rules & Guidelines document will be provided.
- No arriving to your shift hung over/drunk, or drinking on your shift (excluding exceptions made for the Soiree.) This also applies to recreational drug use.
- No harassing guests, attendees, or other volunteers in any way shape or form.
- No stealing.
- No abusing volunteer privileges (sneaking friends in, going into areas you are not permitted, using your volunteer status to network with, or show your work to guests)
- Wear volunteer t-shirt uncovered at all times. No face obscuring masks please!
- Make sure you know who your team lead is so you are able to ask questions and get help when you need to!
- When off duty, volunteer t-shirt must be removed or covered, if you line up for an autograph or photograph with your t-shirt clearly displayed, you may be removed from the line and sent to change.
We have separated our applications into four major categories. Gaming, General, Security and Personal Assistant’s. Applicants will be notified in batches as to their approval. These batches are expected to be at the end of May, the end of July and the end of September, please keep in mind that we are all volunteers who have day jobs, so we are unable to respond to each application immediately thus the response batches. Please be patient while we work through our applicants.
Once accepted as a volunteer, volunteers are expected to attend at least one general training session, unless they are unable to due to work, illness or by simply being too far away. IF such circumstances arise we ask that you get in contact with us so that we can provide you with the appropriate materials needed. Volunteers must also attend one of the walkthroughs of the convention centre that occur prior to the event itself, generally the day before. Some areas of volunteering may also be subjected to interviews or criminal record checks before they are accepted completely.
We are asking that our volunteer commit to three four hour shifts, or twelve hours in total. In exchange we will give our volunteers full weekend passes for their time and dedication to the convention.
Please also note that you will be expected to perform the duties of whichever role you are assigned, if there is something you are uncomfortable with, please make us aware ahead of time so we can make alternative arrangements, otherwise by applying you agree that you understand that the assigned duties of that role are a requirement of volunteering.
Non-compliance to the rules stated here and later covered in depth via training or documents sent through email will result in removal of volunteer status, at which point the t-shirt and weekend pass received for volunteering are confiscated. Anyone removed from volunteering is also subject to being added to the volunteer blacklist without notice. We reserve the right to accept or reject volunteers as we see fit.
Before filling out your application, please take a moment to look over our Volunteering at Hal-Con 101.
Now that you have read the basic terms and conditions, if you agree to commit your soul and compliance you may click on one of the links below and begin your journey with Hal-Con.
Please complete only one application.
Once you hear back whether or not you are successful in your first application, you can then apply for another position.
Choose Your Destiny
Gaming Volunteer Application Form (Currently Closed)
General Volunteer Application Form (Currently Closed)
Personal Assistant Application Form (Currently Closed)
(Drivers, Personal Assistants and PA Runners)
Security Volunteer Application Form (Currently Closed)