Hal-Con is purely run by volunteer power, and without our fantastic volunteers each year we simply would not be able to have such an amazing event. We thank you for your interest in helping keep it going. This year we will be notifying applicants as we slot them into roles. We also reserve the right to turn away applicants we feel do not suit a role, or because we have filled all of our volunteer needs.
To give you an idea of what you’re getting yourself into, below is a list of descriptions of the volunteer positions.
General & Security Volunteers
Runner – Being a runner means being available. You are sort of a general resource; for the staff, and other volunteers. This means that in many ways you have the most interesting job of all! It means that you get to experience a “sample platter” of everything the other volunteers are doing. You can expect to be lifting and moving things from time to time. Ushering con participants to and fro in order to keep passage ways clear. Since you will need to move around and be available to everyone you will also get to interact with a lot of people both volunteers and con-goers. (Aka, lots of new friend potential!) So, if you think you’re up for the smattering of everything that is being a runner, and you own a comfortable pair of kicks, don’t wait! Become a Runner today!
Area Monitor – Like the ever vigilant robot sentry keeping watch over an evil scientist’s lair, Hal-Con Area Monitors remain ever alert and aware at their assigned post throughout their shifts. We stand tall and keep a sharp eye open for any situations that require our attention. Often they play the role of an NPC answering simple questions like where is the nearest inn – er, bathroom.
Area Monitors help the other Hal-Con grunts (the brutes on security, and the runners who are the mobile minions) however we can, and often are called on to weave some crowd control spells to keep the masses flowing. They are the proud guardians of the hallowed Hal-Con halls: where there is Hal-Con, there is an Area Monitor manning their post. Ideal candidates for this role are friendly, helpful, keen of eye, familiar or capable to provide customer service, and able to cast at level 5 mind control spell.
Back stage Technicians – Technical skills & experience required. Will be backstage, assist with the technical companies’ set-up and strike as necessary. You will need to problem solve issues with technical gear. Will need to work fast, efficiently, quietly & with decorum and respect. You must take direction & work independently & efficiently. Please note, to apply for this position email our Technical Director – firstname.lastname@example.org
Front of House Technicians – Front of house volunteers. These individuals will be responsible helping the audience enter & exit the seating area. Also there will be responsible for the line-up area for the main stage. During the presentations you will be responsible for being available to hear any issues that arise. This team will be responsible for all safety procedures for the Main stage, including evacuation procedures. Must be pleasent, smiling & respectful. This position will be chosen from people who apply as Area Monitors.
Panel Room Technicians – You will be responsible for a panel room, you will assist with set up and tear down of the panels, assisting the audience in entering & exiting the space. Basic knowledge of Windows an asset. You will also keep track of attendance, timing, issues & audience response. This position will be chosen from people who apply as Area Monitors.
Volunteer Room Monitor – The people who keep us organized. They ensure the runners aren’t confused and running like headless chickens, as well as keeping the volunteer sanctuary safe and tidy.
Info Desk – At Info Desk, you are responsible for directing all attendees to where they need to go. People will come to you if they are lost, need more information, or want someone to chat with. Put a smile on, enjoy the costumes and have fun!
Registration Desk – The front line of Hal-Con. This team is the first thing everyone sees, so bringing a smile and a friendly attitude keeps everyone happy. Since you’ll be taking everyone’s money, thinking fast on your feet and knowing the inside and out of using a calculator are important skills to have. An admirable ability to handle the piles of people impatiently waiting in line will also be helpful in this role. We also get chairs!
Merch Booth – Sell sell sell! The ever important duty of selling Hal-Con’s merchandise such as shirts, mugs, and more.
Security – Our vigilant watch, while still answering questions to our plethora of guests and attendees they keep an eye on con goers, check bracelets, roam the floors, maintain our comm centre and control the flow of radios. They are the eyes and ears of the con, keeping us up-to-date on the current state of things.
Press Desk – These individuals will be responsible for checking in our media correspondents, confirming interviews and assisting our Press Team. Please note, to apply for this position email our Director of Communications – email@example.com
Social Media Street Team – These individuals will be on the floor tweeting, Instagramming, Facebooking sharing photos and their excitement about Hal-Con. Please note, to apply for this position email our Director of Communications – firstname.lastname@example.org
Guest PA – Hand selected by our Guest Coordinator, PA’s sell their souls to be the slaves of their assigned guest, and love every minute of it. You’ll work hand in hand with an assigned guest and have the privilege of fetching their coffee order. This is a 24-hour commitment for up to 4 days. All applicants must be 19 to apply.
PA Runner – These folks are as important as the runners except that you can add the words “for the guests” to every piece of description to the entry above. It’s the PA Runner’s job to assist the PA’s in ensuring the comfort of the guests. They do a little bit of everything: run errands, perform line control, sell tickets for autographs/photographs, answer questions, all for the guests of Hal-con. This is a limited position, and is subject to additional screening. Wearing comfortable shoes is key.
Drivers – Can you drive a large vehicle with grace and honour? Drivers will be asked to drive around the city during the con to pick up things or people and get them to where they need to go. You can apply to become a driver on the PA application.
Driver Dispatcher – The Driver Dispatcher be an assistant to the Driver Coordinator. It will be your job to help the Driver Coordinator keep track of incoming requests and to keep things running smoothly. The Driver Dispatcher will be chosen from the list of applications who sign up on the PA application and go though the interview process. It doesn’t need to be specifically applied for.
Gaming Info Desk – The brains of the operation in the Gaming Kingdom of Hal-Con. The fountain of infinite knowledge is where these volunteers reside. Check with them before putting your Portable Hole inside of your Bag of Holding.
RPG Game Masters – The main attraction. Whether it be crawling through creepy dungeons with crazy companions or shooting aliens in on a strange new planet, these folks have all the fun. Jerks.
Board Game Demonstrators – Show off your favorite board game by teaching people who are new to it how to play. Hours and hours of preaching the rules!
Video Game Monitor – Keep it fair and square for everyone involved in the Video Gaming section. Guard the systems and televisions from the wrath of an upset gamer.
Gaming Seminars – Explain in full detail the best way to become a Tetris master, or teach a class on how to be the greatest Dungeon Master around. Share your expertise with the world.
Of course there are rules that come with volunteering. Here’s a quick summary. Once you become a Hal-Con Volunteer, a more detailed Rules & Guidelines document will be provided.
- No arriving to your shift hung over/drunk, or drinking on your shift (excluding exceptions made for the Soiree.) This also applies to recreational drug use.
- No harassing guests, attendees, or other volunteers in any way shape or form.
- No stealing.
- No abusing volunteer privileges (sneaking friends in, going into areas you are not permitted, using your volunteer status to network with, or show your work to guests)
- Wear volunteer t-shirt uncovered at all times. No face obscuring masks please!
- Make sure you know who your team lead is so you are able to ask questions and get help when you need to!
- When off duty, volunteer t-shirt must be removed or covered, if you line up for an autograph or photograph with your t-shirt clearly displayed, you may be removed from the line and sent to change.
We have separated our applications into four major categories. Gaming, General, Security and Personal Assistant’s. Applicants will be notified in batches as to their approval. These batches are expected to be at the end of May, the end of July and the end of September, please keep in mind that we are all volunteers who have day jobs, so we are unable to respond to each application immediately thus the response batches. Please be patient while we work through our applicants.
Once accepted as a volunteer, volunteers are expected to attend at least one general training session, unless they are unable to due to work, illness or by simply being too far away. IF such circumstances arise we ask that you get in contact with us so that we can provide you with the appropriate materials needed. Volunteers must also attend one of the walkthroughs of the convention centre that occur prior to the event itself, generally the day before. Some areas of volunteering may also be subjected to interviews or criminal record checks before they are accepted completely.
We are asking that our volunteer commit to three four hour shifts, or twelve hours in total. In exchange we will give our volunteers full weekend passes for their time and dedication to the convention.
Please also note that you will be expected to perform the duties of whichever role you are assigned, if there is something you are uncomfortable with, please make us aware ahead of time so we can make alternative arrangements, otherwise by applying you agree that you understand that the assigned duties of that role are a requirement of volunteering.
Non-compliance to the rules stated here and later covered in depth via training or documents sent through email will result in removal of volunteer status, at which point the t-shirt and weekend pass received for volunteering are confiscated. Anyone removed from volunteering is also subject to being added to the volunteer blacklist without notice. We reserve the right to accept or reject volunteers as we see fit.
Before filling out your application, please take a moment to look over our Volunteering at Hal-Con 101.
Now that you have read the basic terms and conditions, if you agree to commit your soul and compliance you may click on one of the links below and begin your journey with Hal-Con.
Please complete only one application.
Once you hear back whether or not you are successful in your first application, you can then apply for another position.
On the General Application there is a spot called “Special Position” – please ignore this for now – some individuals will be directed to select this after interviews with the Photography, Backstage Tech or Press teams.