Volunteer at Hal-Con
Hal-Con is 100% run on volunteer power, and without our fantastic volunteers each year we simply would not be able to have such an amazing event. We thank you for your interest to help keep Atlantic Canada’s biggest sci-fi and gaming con going.
Volunteer applications are now OPEN, application links can be found at the bottom of this page. Please review this page for role descriptions and more details on volunteering with Hal-Con!
General Volunteer Team
We need volunteers with plenty of energy to move items from point A to point B before Hal-Con opens to the public. After the con closes, items need to go back from point B to point A.
Info Desk and Greeters
Located at the Info Desk and near entrance points, you are responsible for directing all attendees to where they need to go. People will come to you if they are lost and/or need more information. Put a smile on, enjoy the costumes and have fun!
Bring a smile and a friendly attitude, and become one of Hal-Cons Registration team members! The Registration team is often the first Hal-Con representatives that attendees interact with, so a positive first impression is a must. Customer service skills are very important. Some cash handling may be required, as well as using a debit terminal.
Sell, Sell, Sell! As a Merch Booth volunteer, your primary role will be selling Hal-Con’s branded merchandise to eager Hal-Con fans! Other duties may include helping to set up the booth, creating attractive, eye catching displays, and tracking inventory using our point of sale system. Experience with cash handling, retail customer service, and POS applications would be helpful.
Being a Runner means being available and enthusiastic. You are a general resource for the staff and other volunteers. You can expect to lift, move and/or transport things, and usher con participants to and fro in order to keep passageways clear. Since you will need to move around and be available to everyone, you will also get to interact with both volunteers and con-goers. (Lots of new friend potential!) Comfortable shoes and lots of energy are required.
Pride yourself in your great customer service skills? We’re looking for volunteers for our Press Desk. These volunteers are responsible for greeting the press as they arrive at Hal-Con, passing out press passes, keeping track of what press are in the building, answering any questions they may have regarding their access and working with our Director of Communications and Media Relations Manager. The Press Desk also acts as the lost and found and an info desk, so Press Desk volunteers would assume some of those duties as needed. To apply for this position, please email firstname.lastname@example.org with the subject Press Desk Application. Please attach your resume and include a paragraph about why you’d be a great fit. Applicants for this role may be interviewed before being accepted.
Social Media Street Team
We are looking for individuals with some social media savvy to join our team during Hal-Con! Your job will be to explore the convention – tweeting, Instagramming and just generally sharing your excitement! If this position interests you, email email@example.com with the subject Social Media Team Application. Please attach your resume and include a paragraph about why you’d be a great fit. Applicants for this role may be interviewed before being accepted.
Hal-Con Area Monitors are placed in various parts of the convention. Their primary assignment is to watch over their assigned area and answer questions from attendees. They are called on to help other volunteers or staff members with various other tasks as needed. Ideal candidates for this role will be chosen for their customer service skills, friendliness, and keen eye.
Vendor Hall Monitor
Volunteers assigned to the vendor hall will be responsible for answering questions from attendees and vendors alike, as well as helping out vendors by fetching water, energy drinks, or watching their tables while they take a break.
As a member of the Hospitality team, you will be responsible for keeping the volunteers fed. Reporting to the Hospitality Team Coordinator, you will be assisting with the acceptance of meals from outside vendors, distributing meals, snacks, water, etc., to the other volunteer rooms/teams, and accepting meal vouchers.
Coca Cola Booth
As a member of the Coca-Cola Booth team you will not only be representing Hal-Con, but also Coca-Cola. Duties include selling Coca-Cola products to the con attendees, replenishing product and handling sales transactions. Experience with cash handling and retail customer service will be helpful.
Programming Volunteer Team
Main Stage Crew
The show must go on! As part of the Main Stage crew, you will be joining a team that oversees all the main stage events at Hal-Con. This team is responsible for crowd control, capacity checks and making sure that the mainstage runs smoothly, safely and on time. You may also be required to help with stage transitions, and must be able to ensure a comfortable and professional environment for presenters backstage. We will be looking for personable individuals who can take both directions, as well as the initiative. Please note that applicants for this position may be asked to undergo additional screening.
Do you want an opportunity to watch a variety of panels while fulfilling your volunteer responsibilities? Are you curious, friendly, adaptable, and able to multitask? Our crew members are stationed in the panel rooms before, during, and after panels to make sure everything runs smoothly. You will be helping with set-up and tear-down, supporting the presenters (both physically and/or emotionally), or wrangling the audience into and out of the room… and most likely all of the above! During a panel, you’ll be using one of our Hal-Con Tablets to take notes on timing, attendance, audience response, and any issues that arise. Please note that applicants may be asked to undergo additional screening.
Costume Contest Wrangler
Welcome to the glorious madness that is the Costume Contest! You are one of the few, the chosen, destined to help make this awesome event even more awesome than it has ever been before. Bring your big smiles and your shiniest most comfortable shoes because you my friend are in for one heck of a wild ride.
Please note that by joining our team you will not be allowed to enter the costume contest. You must be able to work the entire day of the costume contest. You will not be making contestants costumes.
*Depending on where you are assigned for this position you may have to work in other areas to fulfill your required volunteer time.
Operations Volunteer Team
For the below positions, please use the Operations application and choose the appropriate drop down.
Can you drive a large vehicle with grace and honour? Drivers will be asked to drive around the city during the con to pick up things like coffee and get important people to where they need to go. Drivers can apply on the General Volunteer application.
The heart of internal communications at Hal-Con. The Comms team is responsible for signing out radios, relaying messages between teams and making sure fresh radio batteries get to the people that need them. A cool head, high degree of organization, computer/spreadsheet proficiency and the ability to listen to multiple things at once are all vital skills.
The Accessibility team are responsible for ensuring Hal-Con is as barrier-free as possible for team members, guests, and attendees; so that everyone has an equal chance at enjoying the convention. We offer advice and guidance to all teams when needed, and aim to make the entire convention user-friendly for everyone. Some of the areas we specialize in are: Deaf and hard-of-hearing services including ASL interpretation, ensuring there is adequate seating around the convention for folks with mobility concerns, barrier-free access for wheelchair and other mobility device users, inclusive language, and finding solutions to unexpected situations as they arise.
Are you looking for something a bit more next level in Operations? Are you adaptable to situations? Do you think on your feet? Have you been accused of being a problem solver? Able to work independently, but can assess a situation and know when to call back-up? We need a crew who can support all the teams; the cogs of Con! Job duties range: anything from watching the door to helping with more sensitive situations. If this sounds like you then join the Rangers!
The Hal-Con Imaging Labs is always on the lookout for passionate individuals to join its team of photographers. The position involves covering specific events as well as general coverage of the entire convention. Because of this volunteers are on duty all weekend, at all times, but have the freedom to explore the con as well. You must have your own Equipment (DSLR and Flash). Photography is one of the only volunteer positions that involves approaching and interacting with our attendees (instead of them choosing to approach us) and therefore not only requires skill with the camera, but good people skills as well. If you love taking pictures and want to be part of the Hal-Con team, this could be the place for you! To apply with samples of your work or if you have any questions email firstname.lastname@example.org
Guest Volunteer Team
Applications for this team are currently closed
Guest Personal Assistants
Chosen by our Guest Coordinators after an interview process, PA’s work closely with their assigned guest, and love every minute of it. You’ll work hand in hand with an assigned guest and have the privilege of ensuring they have everything they need to have a good time at Hal-Con. This is a 24-hour commitment for up to four days. All applicants must be at least 19 years old to apply.
Personal Assistant Runner
Chosen by our Guest Coordinators after an interview process, it’s the PA Runner’s job to assist the PA’s in ensuring the comfort of the guests. This includes a little bit of everything from running errands, performing line control, selling tickets for autographs/photographs, and answering questions, etc. Wearing comfortable shoes is key. All applicants must be at least 19 years old to apply.
Gaming Volunteer Team
Gaming Info Desk
The brains of the operation in the Gaming Kingdom of Hal-Con, the fountain of infinite knowledge is where these volunteers reside. Check with them before putting your Portable Hole inside of your Bag of Holding.
Gaming Floor Monitor
Adventurers in a dungeon rarely go the correct way the first time around. This is where these helpful NPCs come in, helping people find the room that they’re looking for, or warding people away from danger! The best volunteers for the job are those who like dealing with people and have excellent customer service skills.
RPG Game Masters
The main attraction! Whether it’s crawling through creepy dungeons with crazy companions or shooting aliens in on a strange new planet, these folks have all the fun.
Board Game Demonstrators
Show off your favourite board game by teaching people who are new to it how to play. This position offers hours and hours of preaching the rules (and fun!).
Board Game Librarian
Sign out board games! Sign them back in! As a librarian, you will be in charge of maintaining the board game library throughout the convention that can be played throughout the convention time.
Video Game Monitor
These people keep it fair and square for everyone involved in the Video Gaming section. You will also have to be vigilant and guard the systems and televisions from the wrath of an upset gamer.
Live Organized Gaming
Live games are what we call our games that get attendees playing organized events in person, sometimes involving the exploration of the convention floor for clues and stations. Volunteers will assist the live game coordinator in the set-up, organization, supervision and resetting of games in the style of (for example) Among Us or Clue. This may involve remaining in the room, or being out on the floor assisting and guiding the players.
Explain in full detail the best way to become a Tetris master, or teach a class on how to be the greatest Dungeon Master around. Share your expertise with the world!
Of course, there are rules that come with working at the convention. Here is a quick summary of the rules that come with volunteering. We strive to provide a safe and welcoming environment for everyone.so As such please be sure to reference our zero-tolerence policy on Bullying and Harassment. Once you become a Hal-Con volunteer, we will discuss the following in greater detail with you:
- Do not arrive at your shift intoxicated, and consuming alcohol/cannabis during your shift at the convention is prohibited. This rule also applies to recreational drug use.
- No harassing guests, attendees, or other volunteers in any way shape or form.
- No theft
- No abusing volunteer privilege, including but not limited to:
- allowing people to access the convention who don’t have tickets or passes
- accessing restricted areas
- using your volunteer status to network with, and/or
- showing your work to guests for personal gain
- Your volunteer t-shirt must remain visible and unaltered at all times when you are on duty.
- Medical or non-medical masks to prevent the potential transmission of viruses are allowed, but masks cannot obscure your full face (ie. cover your eyes).
- Make sure you know who your team lead is so you are able to ask questions and get help when needed.
- When off-duty, volunteer t-shirt must be removed or covered. Volunteers seen in-line for autographs or photographs while wearing volunteer t-shirts will be removed from the line and asked to change.
It takes thousands of volunteer hours during the year and over 400 people to run the event during the nerdiest weekend in Halifax. Be part of the fun and get to check out behind the scenes!
We have separated our applications into five major categories: Gaming, General, Operations, Programming, and Guest Team. Applicants will be notified in batches as to their approval. Please keep in mind that we are all volunteers who have day jobs, so we are unable to respond to each application immediately. We anticipate providing updates every few weeks.
Once accepted as a volunteer, volunteers are expected to attend at least one general training session, unless they are unable to due to work or illness. If such circumstances arise, we ask that you get in contact with us so that we can provide you with the appropriate materials needed. Volunteers must also attend the walkthrough of the convention centre that occurs prior to the event itself, generally the day before. Some areas of volunteering may also be subjected to interviews or criminal record checks before they are accepted completely.
Volunteers are asked to commit to 12 hours of volunteer work over the two days of the convention. In exchange for their hard work, our volunteers will be given the following benefits:
- Free weekend pass for their time and dedication to the convention
- Volunteer t-shirt
- Meals and snacks
- Friends, fun, and good times!
Please note that while we endeavour to find meals and snacks that will be suitable for a wide variety of dietary needs and restrictions we cannot guarantee that all items provided will be suitable for everyone.
Please also note that you will be expected to perform the duties of whichever role you are assigned. If there is something you are uncomfortable with, please make us aware ahead of time so we can make alternate arrangements. Otherwise, by applying you agree that you understand that the assigned duties of your role are a requirement of volunteering.
Non-compliance to the rules stated here and later covered in-depth via training or documents sent through email will result in disciplinary action, up to and including the removal of volunteer status, at which point the T-shirt and weekend pass received for volunteering could be confiscated. We reserve the right to accept or reject volunteers as deemed appropriate.
Before deciding to apply for a volunteer position, please take a moment to look over our Volunteering at Hal-Con 101.
Please complete only one application form:
General Volunteer Application
Programming Volunteer Application
Operations Volunteer Application
Guest Volunteer Application — Applications Closed
Gaming Volunteer Application