Hal-Con Policies & Rules

We strive to create a safe and inclusive environment for all of our guests. Here’s what you need to know about our policies and rules for attending Hal-Con. If you have any questions or feedback about the policies outlined below please contact us.

Alcohol, Drugs & Smoking/Vaping

Hal-Con is an all-ages family event. No outside alcohol or any legal or illegal recreational drugs will be permitted onsite. If you are suspected of drinking to excess or appear to be intoxicated by means of any substance, you will be asked to leave the convention without refund.

Nova Scotia’s Smoke-Free Places Act states that smoking and vaping is illegal indoors. The Halifax Convention Centre is a smoke-free environment.

HRM introduced a city-wide smoking ban bylaw on October 15, 2018. The closest designated smoking area is just outside the front door of the Argyle St. main entrance. There are additional designated smoking locations on Argyle St. near Sackville St. and by Grand Parade Square.

Badges & Wristbands

Your badge and/or wristband must be displayed at all times. Badges and wristbands are non-transferrable, not replaceable, and no refunds will be issued if lost.

Costume & Clothing Policy

Hal-Con is an all ages, family friendly event and as such we want to ensure that all participants are clothed in a fashion that is appropriate for our audience.

Nudity is not allowed at Hal-Con and Hal-Con run events. All con goers, whether in costume or street clothes must be dressed appropriately for an all ages family friendly event. If nudity real or simulated can be identified, then you may be asked to cover up or leave. If wearing skin-tight costumes consider wearing a dance belt or other support device. Opaque bodysuits that simulate nudity are not allowed. 

Costumes and clothing are expected to be of sturdy construction to minimize the risk of malfunctions that may lead to accidental exposure.  For example if your character is wearing a towel or sea shells, please ensure that they are well secured and that you are also wearing proper undergarments.

If you have concerns about the permissibility of your costume, then it is probably too risque. You are encouraged to seek clarification from Info@hal-con.com.

Anyone wearing clothing or costumes that are not compliant with this policy in sole judgment of Hal-Con, will be asked to cover up or leave.

Respectful Community Policy

Hal-Con is dedicated to fostering a welcoming and inclusive environment for everyone involved in our community. We value equality, opportunity, and self-expression, and are committed to maintaining a respectful atmosphere, free from harassment, discrimination, and bullying at all of our events and online communities.

This policy aims to:

  • Promote positive and respectful environments
  • Establish a shared understanding of what a safe community entails
  • Clarify Hal-Con’s expectations for maintaining a respectful environment
  • Prevent discrimination, harassment, and violence as outlined in the Nova Scotia Human
    Rights Act, RSNS 1989, c 214

This policy covers behaviour in various community spaces, such as:

  • All Hal-Con-hosted events, including the annual convention
  • Events sponsored by Hal-Con
  • Events attended by Hal-Con in an official capacity
  • Online spaces controlled or managed by Hal-Con

This policy applies to all Hal-Con staff, volunteers, guests, presenters, contractors, community members, and event attendees. Prohibited conduct includes, but is not limited to:

  • Discrimination as defined above
  • Harassment, including verbal, nonverbal, written, and digital forms
  • Sexual harassment, including unwelcome sexual advances, requests, or propositions
  • Violence or threats of violence

Individuals at events officially attended by Hal-Con who are not attending with Hal-Con may be covered under this policy based on interactions with members of the community who are attending with Hal-Con.

Reporting and Investigations:
Hal-Con encourages anyone who experiences or witnesses discrimination, harassment, or violence to report the incident. Retaliation against individuals reporting incidents in good faith is strictly prohibited. 

Reports can be submitted to a Hal-Con committee or board member, who can be identified by their collared, Hal-Con-branded golf shirts, as seen below. This is the preferred method for any serious incidents. Incidents can also be reported using Report@hal-con.com. We will respond as soon as possible.

Hal-Con’s Board of Directors will investigate all reported incidents under this policy and take appropriate action to address any violations, which may include referral to appropriate authorities or government agencies for further investigation, removal or banning from Hal-Con run spaces, or expulsion from ticketed events without refunds.

Confidentiality:
All reports, incidents, and decisions relating to this policy are confidential. Any breach of confidentiality will be treated as a serious matter and may result in disciplinary action against the responsible party.

Accessibility Policy

Hal-Con is committed to providing a safe and accessible environment for all attendees, regardless of any disabilities or gender identity. For more information about convention accessibility, please visit our Venue & Accessibility page.

Washroom Policy

Hal-Con and the venue management want to offer all our attendees a comfortable experience at the convention. All participants at the event are encouraged to use the washroom to which they identify.

There are gender-neutral washrooms, in addition to gender-specific washrooms, on each level of the facility. These will be clearly designated with signage.

Breastfeeding Policy

Breastfeeding is permitted, without question or hesitation, in any area of the convention at any time. Should any person breastfeeding wish for privacy, a breastfeeding area can be found in the family room on the Ballroom Level of the Halifax Convention Centre for your convenience.

Interacting With Guests

During Panels
We request that you line up at the microphone stands to ask questions. Please keep it to one question as lineups can be long and we want to get to as many questions as possible. If we feel your question is inappropriate, we reserve the right to cut the mic and move on to the next person in line. It is important to remember that not everyone will be able to ask questions, depending on the length of the lineup.

It is also important to note some guests may request no photography or video during their panels. We will post warnings on those events so there’s no confusion. However, if you are found to be in violation of that “No Cameras or Video” rule during that panel, you will be removed from the panel and potentially also from the convention.

During Autograph/Photo Sessions
Please don’t bring guests gifts, especially large items or anything containing food (due to allergies or sensitivities, etc). Many guests travel to Halifax with only a small suitcase and can’t bring items back home with them. Small tokens may be accepted, but we cannot guarantee anything on behalf of individual guests.

Registration Policy

Upon arrival at Hal-Con, you will first be required to pass through registration inside the Argyle St. entrance to the Halifax Convention Centre. This may necessitate lining up during peak times and having any purses/backpacks/bags checked by security and prop weapons checked by staff. You will need to show proof of the name on the ticket you are picking up, matching your own ID. Then you’ll be issued a wristband or badge and granted entry to the convention.

Once you have your wristband or badge, you may use the re-entry option through the Argyle St. Entrance to the Halifax Convention Centre. You will be expected to show your wristband or badge upon re-entry, so please make them available.

Ticket Return/Refund/Exchange Policy

All Hal-Con ticket sales are final and no refunds are available.

Guest appearances are subject to change or cancellation due to professional obligations. Unless otherwise noted, all guests will be in attendance for all days. Please check the Hal-Con website for the most current listing prior to the convention. Refunds will not be issued in the event of a guest cancellation.

There will be no refunds on lost/stolen tickets or wristbands or if you are removed from the convention by staff or security.

Hal-Con ticket holders are welcome, at their own discretion, to transfer or resell their tickets to other would-be convention attendees if they cannot attend the convention. All resold tickets must be officially transferred into the purchaser’s name by contacting our Registration team at Tickets@hal-con.com or fill out our Ticket Transfer Form.

Photograph & Video Policy

We ask all attendees to follow Wheaton’s Law: be considerate and respectful of your environment, and of the other attendees. If you are photographing or filming costumes, ensure you get permission from that individual before taking their image. It is inappropriate to take high or low angle shots, place your hands on a person, or request sexual poses without prior consent.

No photography or recording of any kind is permitted in the Autograph/Photograph area unless taking a selfie with a guest after paying the fee.

Recording may not be permitted at select events. If you record at an event where it is not permitted, you will be removed from the convention and not allowed to re-enter. In most cases, non-flash photography at panels and Q&A’s will be fine, except where specifically noted. Filming should be for personal use only. Any photography, film or audio released (via any medium) for personal gain or profit is not permitted.

Props Policy

Hal-Con wants everyone to have a safe convention. We encourage people to have fun with their costume designs while keeping the safety of the public and fellow convention members around them in mind.

The best thing to keep in mind is that we don’t want things in the Convention that can hurt others.

Should people be entering with any of the below for the costume contest, they will be stored in a designated area until the time of the costume contest.

  • Functional replica firearms (including airsoft guns, BB guns, cap guns, paintball guns, and pellet guns) are permitted only during the costume contest.  Props must be unloaded. You must mark your prop firearms with an orange tip for security reasons.
  • Live edge or Metal-bladed props (including axes, daggers, hatchets, knives, kunai, shuriken, swords), regardless of sharpness, must remain sheathed at all times or else they will be forbidden.

If an item contravenes the policy it must be removed or will be confiscated. Please also note that any prop (including those not specified below) that enters the convention will be subject to admission based on the discretion of the Hal-Con Staff, Halifax Convention Centre, and building security teams.

The following items are forbidden from being brought into the convention:

  • Absolutely no firearms are permitted. This includes those firearms that have no loaded ammunition or the firing bolt or pin removed.
  • Functional projectile props (including blow guns, crossbows, drawn bows, slingshots).
  • Blunt items (including but not limited to manufactured tools, clubs and sports sticks)
  • Chemical irritants (including mace, pepper spray)
  • Any props that release aerosol, smoke, or vapors.
  • Explosives (including firecrackers, caps, and fireworks)
  • Any props that may cause a mess (silly string, filled water guns, water balloons, etc.).
  • Any other weapon prohibited for public carry by Canadian law.

The following items may be allowed but are subject to approval by the convention staff:

  • Foam blasters without projectiles
  • Hard Props (including those made of metal, fiberglass, hardwood and glass)
  • Shields

Any items purchased at the convention, once removed from their packaging, are regarded the same as any prop weapon brought into the convention and must comply with these rules. If your costume prop takes up a significant amount of space — enough to obstruct hallways or walking areas — or is so cumbersome so as to impede your movement, we recommend you only have it for the costume contest.

If you’re unsure if your prop will pass inspection, feel free to email us at Operations@hal-con.com.

If you’re unsure if your prop will pass inspection for the Costume Contest, feel free to email us at CostumeContest@hal-con.com 

Copyright Policy for Vendors

We receive more and more feedback from attendees and from vendors about unlicensed merchandise. Hal-Con strives to be a forum where artists can sell their original work and good quality merchandise is available for sale. Vendors are expected to hold all appropriate permissions for any merchandise they have for sale and Hal-Con will comply with any requests from copyright holders and/or original artists to have offending merchandise removed.

If vendors are asked to remove a specific item and do not comply, they will be asked to leave.

Send Us A Message

If you have a question or feedback about any of our policies, please get in contact through our contact form.